We serve as your independent Inspector of Elections for board member elections and special assessment votes — in-person, by mail, or a legally compliant combination of both.
Two distinct election types — each with its own legal requirements under California law.
Annual, recall, and vacancy elections for HOA board directors. Required by Civil Code §5100 to be conducted by secret ballot with an independent Inspector of Elections (§5110).
Member votes on special assessments governed by Civil Code §5605. These require the same secret-ballot and Inspector of Elections process as board elections — but must be conducted by paper ballot only.
A legally compliant process from preparation through certified results.
We review your governing documents, confirm election rules are adopted (§5105), prepare the voter roll, and draft compliant ballot materials and member notices.
Paper ballots are mailed to every eligible household using the double-envelope system required by §5115. For board elections, members may also opt for electronic voting per AB 2159.
At a properly noticed open meeting, we open and tally all ballots in view of any member who wishes to observe. No ballot is opened before this meeting.
We announce the results, provide a certified tally sheet, and retain all ballots and records for the one-year period required by §5125.
Neutral, certified professionals ensuring your election is fair, private, and legally compliant under Civil Code §5110.
Sonya brings dedication and professionalism to every HOA election she administers in the San Diego area. Her thorough knowledge of California Civil Code §§5100–5135 ensures every election is conducted with complete impartiality and legal compliance.
Chelsea specializes in guiding HOA boards through the election process with confidence and precision. Her commitment to transparency and strict adherence to AB 2159 and the Davis-Stirling Act ensures every community vote is fair and fully certified.
As required by §5110, our Inspectors are independent third parties with no voting rights, no stake in the outcome, and no affiliation with any candidate or board member.
California Civil Code §5100 requires all HOA board elections and special assessment votes to be conducted by secret ballot. Our process is designed so that voter identity is permanently separated from vote choices at the moment of submission — whether paper or electronic. Even as your Inspector of Elections, we can verify who voted, but never how they voted.
Full-service election administration — from first notice to certified results.
Common questions from boards and homeowners about the HOA election process.
We're here to answer questions and get your election scheduled.
Contact us early — California law requires member notice well in advance of any HOA election. We'll handle everything from voter roll preparation to certified results.