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HOA Election Pro
Certified Inspector of Elections ยท California
โœ… Davis-Stirling Act ยท AB 2159 ยท Civil Code ยงยง5100โ€“5135

Full-Service HOA Election
Administration

We serve as your independent Inspector of Elections for board member elections and special assessment votes โ€” in-person, by mail, or a legally compliant combination of both.

๐Ÿ›๏ธ ยง5110 Inspector of Electionsโœ‰๏ธ Double-Envelope Secret Ballot๐Ÿ“‹ Board & Assessment Votes๐Ÿ—“๏ธ Open Meeting Ballot Counting๐Ÿ“ 1-Year Record Retentionโš–๏ธ AB 2159 Compliant

Election Types We Administer

Two distinct election types โ€” each with its own legal requirements under California law.

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Board Member Elections

Annual, recall, and vacancy elections for HOA board directors. Required by Civil Code ยง5100 to be conducted by secret ballot with an independent Inspector of Elections (ยง5110).

  • โœ“Traditional paper ballot โ€” double-envelope system (ยง5115)
  • โœ“Electronic voting option available per AB 2159
  • โœ“Members may choose their preferred method
  • โœ“Ballots counted at a publicly noticed open meeting (ยง5120)
  • โœ“Certified tally sheet provided
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Special Assessment Votes

Member votes on special assessments governed by Civil Code ยง5605. These require the same secret-ballot and Inspector of Elections process as board elections โ€” but must be conducted by paper ballot only.

  • โœ“Paper-only secret ballot required by law (no electronic option)
  • โœ“Double-envelope system ensures full anonymity
  • โœ“Independent Inspector of Elections administers the vote
  • โœ“Ballots counted at a publicly noticed open meeting (ยง5120)
  • โœ“Results certified and records retained for one year (ยง5125)

How We Run Your Election

A legally compliant process from preparation through certified results.

STEP 01
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Preparation

We review your governing documents, confirm election rules are adopted (ยง5105), prepare the voter roll, and draft compliant ballot materials and member notices.

STEP 02
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Ballot Distribution

Paper ballots are mailed to every eligible household using the double-envelope system required by ยง5115. For board elections, members may also opt for electronic voting per AB 2159.

STEP 03
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Open Meeting Count

At a properly noticed open meeting, we open and tally all ballots in view of any member who wishes to observe. No ballot is opened before this meeting.

STEP 04
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Certified Results

We announce the results, provide a certified tally sheet, and retain all ballots and records for the one-year period required by ยง5125.

Your Inspectors of Elections

Neutral, certified professionals ensuring your election is fair, private, and legally compliant under Civil Code ยง5110.

SC
Sonya Cuellar
Inspector of Elections

Sonya brings dedication and professionalism to every HOA election she administers in the San Diego area. Her thorough knowledge of California Civil Code ยงยง5100โ€“5135 ensures every election is conducted with complete impartiality and legal compliance.

Notary PublicDavis-StirlingAB 2159ยง5110 Qualified
CC
Chelsea Cuellar
Inspector of Elections

Chelsea specializes in guiding HOA boards through the election process with confidence and precision. Her commitment to transparency and strict adherence to AB 2159 and the Davis-Stirling Act ensures every community vote is fair and fully certified.

Notary PublicDavis-StirlingAB 2159ยง5110 Qualified

As required by ยง5110, our Inspectors are independent third parties with no voting rights, no stake in the outcome, and no affiliation with any candidate or board member.

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True Secret Ballot โ€” Required by Law

California Civil Code ยง5100 requires all HOA board elections and special assessment votes to be conducted by secret ballot. Our process is designed so that voter identity is permanently separated from vote choices at the moment of submission โ€” whether paper or electronic. Even as your Inspector of Elections, we can verify who voted, but never how they voted.

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Who voted
Inspector verifies outer envelope signatures before counting
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How they voted
Inner ballot envelope is anonymous โ€” no name, no link
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Open meeting count
Ballots opened and tallied publicly at a noticed meeting (ยง5120)

What We Handle For You

Full-service election administration โ€” from first notice to certified results.

โœ“Serve as your ยง5110-qualified Inspector of Elections
โœ“Board member director elections โ€” annual, recall, and vacancy
โœ“Special assessment member votes (ยง5605)
โœ“Election rules review and ยง5105 compliance
โœ“Double-envelope paper ballot preparation and mailing
โœ“Electronic voting option for board elections (AB 2159)
โœ“Voter roll management and eligibility verification
โœ“Quorum tracking and in-person check-in
โœ“Open meeting ballot counting before all members (ยง5120)
โœ“Certified tally sheet and official results announcement
โœ“Write-in candidate support
โœ“One-year ballot and record retention (ยง5125)

Frequently Asked Questions

Common questions from boards and homeowners about the HOA election process.

Contact Us

We're here to answer questions and get your election scheduled.

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Service Area
San Diego & Surrounding Counties, California
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Office Hours
Monday โ€“ Friday, 9:00 AM โ€“ 5:00 PM PST

Ready to Schedule Your Election?

Contact us early โ€” California law requires member notice well in advance of any HOA election. We'll handle everything from voter roll preparation to certified results.